Case Studies

Lease Administration Solution Transformation

Industry

Transportation

Region: United States of America

Summary

Team SFA developed a leading-edge Lease Administration Solution within PeopleSoft Financials to manage thousands of payee and payor leases and for a large transit authority to empower lease administrators to manage leases and their contractual obligations including approvals and integrations to Billing/Receivables and Payables applications

Objectives and Challenges

  • Objectives: Implement automated lease administration and lifecycle management solution for receivable and payable leases with document controls
  • Challenges: Thousands of long-term leases with tons of document management; complex lease extractions, clauses and financial terms; constant changes in statutory reporting and multi-departmental approvals; integrations for multiple payments, accounting and historical snapshots

Results

  • Timely implementation of Payee and Payor Lease Management solution within budget and allocated resources
  • Complete solution for lease administration, lease operations and billing, payable and general ledger integration with reusable architecture
  • Complete solution for various financial terms such as base, premium, revenue, operational, index based, security deposits, splits and differential rents including deposits and interests
  • Implemented multi-level approvals, document controls, alerts and management reporting – both statutory and operational

Benefits

  • Comprehensive payee/payor lease administration and execution
  • Automated billing and receivables based on payment terms
  • Auditable and traceable lease administration with assets and document controls
  • Standardized operational and statutory reporting with alerts
  • Cost effective automation for lease administration and execution
  • Realtime lease efficiency analysis and critical dates management

Products and Technology

  • PeopleSoft FSCM
  • EPM
  • PeopleTools
  • Microsoft Technologies
  • Javascript
  • Cronjobs
  • XML Publisher
  • SQR Reports